***Please book Friday and Saturday night for a 3pm Sunday check-out.***

Prices will be charged in Australia Dollars Wed 21 Apr 2021 Thu 22 Apr 2021 Fri 23 Apr 2021 Sat 24 Apr 2021 Sun 25 Apr 2021 Mon 26 Apr 2021 Tue 27 Apr 2021 Wed 28 Apr 2021 Thu 29 Apr 2021 Fri 30 Apr 2021 Sat 01 May 2021 Sun 02 May 2021 Mon 03 May 2021 Tue 04 May 2021
A $1500 deductible deposit is processed at time of booking with remaining balance due upon Check-In.

Self-Catered Weekend

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Catered Weekend

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Wedding Venue Hire

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Move the mouse over the price for inclusions, occupancy and minimum stay

Property Information

***Please book Friday and Saturday night for a 3pm Sunday check-out.***
+61 460 792 254
98 Possumtail Run
Merrimu VIC 3340 Australia

***Please book Friday and Saturday night for a 3pm Sunday check-out.***

Camp Sunnystones is a unique accommodation venue for groups of up to 90. Situated on a picturesque 50 acre property overlooking the Long Forest towards the Macedon Ranges, Camp Sunnystones is an amazing school camp, wedding venue and weekend retreat all in one!! Enjoy our beautiful 90 bed homestead complete with a commercial kitchen, 10 dormitories, dining hall, sun-room, lounge rooms and games rooms or take a stroll around the property watching the abundance of kangaroo's and other native animals. Weekend groups have full access to the entire homestead with sole occupancy to enjoy the peaceful surrounds.

Property Features

  1. Non-Smoking Rooms
  2. BBQ Area
  3. Shared Bathroom Facilities
  4. Wheel Chair Access
  5. Fire Place
  6. Camp Kitchen
  7. Interconnecting Rooms
  8. Disabled Access Rooms
  9. Bar / Lounge
  10. Children Play Area
  11. Viewpoint
  12. Free Parking
  13. Games Room

Accommodation Details

***Please book Friday and Saturday night for a 3pm Sunday check-out.***

Self-Catered Weekend

Self-Catered Weekend Book

Self-catered weekends allow the group to bring their own food and cook for themselves utilising the camps facilities. Groups enjoy sole occupancy of the property with the maximum capacity being 90 people.

**Current capacity reduced to 60 guests.

Check-in time is 4pm on Friday and check-out time is 3pm Sunday, unless otherwise negotiated.

  1. Disabled Room
  2. Shared Bathroom Facilities
  3. Stairs
  4. Ceiling Fans
  5. Lounge Area
  6. Dishwasher
  7. Fully equipped kitchen
  8. Bunk Beds
  9. Laundry Facilities
  10. Washer and Dryer
  11. Outdoor Setting
  12. Shower - separate
  13. Kitchen
  14. Television
  15. Microwave
  16. Oven
  17. Heating
  18. Stove top
  19. Toaster
  20. Wheel Chair Access
  21. En-Suite Bathroom
  22. Barbeque
  23. Tea/Coffee Making
  24. Verandah
  25. Dining Setting
  26. Shared Bathroom
  27. Iron/Ironing board
  28. Large Balcony/Terrace
  29. Views
  30. Mountain View
  31. Fridge - Fullsize
  32. Smoking

***Please book Friday and Saturday night for a 3pm Sunday check-out.***

Catered Weekend

Catered Weekend Book

Catered weekend stays begin with supper on Friday night with all meals through to lunch on Sunday. Dinner on Friday night can be organised with prior notice. All meals are homecooked and a menu is available upon request.

Check-in is generally 4pm Friday and check-out 3pm Sunday - however it may be possible to negotiate these times depending on other bookings.

  1. Disabled Room
  2. Shared Bathroom Facilities
  3. Stairs
  4. Ceiling Fans
  5. Lounge Area
  6. Dishwasher
  7. Fully equipped kitchen
  8. Bunk Beds
  9. Laundry Facilities
  10. Washer and Dryer
  11. Outdoor Setting
  12. Shower - separate
  13. Kitchen
  14. Television
  15. Microwave
  16. Oven
  17. Heating
  18. Stove top
  19. Toaster
  20. Wheel Chair Access
  21. En-Suite Bathroom
  22. Barbeque
  23. Tea/Coffee Making
  24. Verandah
  25. Dining Setting
  26. Shared Bathroom
  27. Iron/Ironing board
  28. Large Balcony/Terrace
  29. Views
  30. Mountain View
  31. Fridge - Fullsize
  32. Smoking

***Please book Friday and Saturday night for a 3pm Sunday check-out.***

Wedding Venue Hire

Wedding Venue Hire Book

Enjoy unlimited use of Camp Sunnystones' property and homestead for an entire weekend, including:

- full use of all rooms, beer garden, lounge areas, dining hall, access to all 50 acres
- full use of commercial kitchen with option of utilising your own choice of caterers
- marquee and tipi SITES (marquees and tipis need to be hired separately)
- wedding reception/ceremony sites
- included accommodation for up to 90
- use of recreational activities on the property with prior notice and availability

*only a deductible deposit of $1500 is paid at the time of booking. A $500 cash bond is required at check in. A final invoice will be sent to you following your stay.

  1. Disabled Room
  2. Shared Bathroom Facilities
  3. Stairs
  4. Ceiling Fans
  5. Lounge Area
  6. Dishwasher
  7. Fully equipped kitchen
  8. Bunk Beds
  9. Laundry Facilities
  10. Washer and Dryer
  11. Outdoor Setting
  12. Shower - separate
  13. Kitchen
  14. Television
  15. Microwave
  16. Oven
  17. Heating
  18. Stove top
  19. Toaster
  20. Wheel Chair Access
  21. En-Suite Bathroom
  22. Barbeque
  23. Tea/Coffee Making
  24. Verandah
  25. Dining Setting
  26. Shared Bathroom
  27. Iron/Ironing board
  28. Large Balcony/Terrace
  29. Views
  30. Mountain View
  31. Fridge - Fullsize
  32. Smoking

Terms & Conditions

Terms and Conditions
Camp Sunnystones - Terms + Conditions - November 2020 1
1. OUTLINE
1.1 Currency: These terms and conditions (Terms) apply to the supply to you of all our Services listed in your Booking as well as any Additional Services from the date that you accept these Terms.
1.2 Acceptance: You, your employees, contractors, students, invitees and guests (as applicable) accept these Terms when you:
1.2.1 make a booking for any Camp Sunnystones Program or Services (Booking) supplied by us (or a Booking is made on your behalf pursuant to clause 2.5); or
1.2.2 you pay a Deposit in accordance with clause 2.2; or
1.2.3 you sign and return the booking form (whether in hardcopy or via our Website or other online booking platforms).
1.3 Special conditions: Your Booking is subject to the additional terms set out in the Schedules (as applicable depending on your Booking type).
2. BOOKING A CAMP SUNNYSTONES PROGRAM
2.1 Price: Subject to clause 2.9 and clause 2.10, the price charged and payable for your Booking shall be:
2.1.1 for School Groups, the price confirmed to you in writing on our Quote;
2.1.2 for Weekend Groups, the price displayed on our online booking platform via our Website in Australian dollars on the date of your Booking;
plus
2.1.3 any applicable taxes, Charges as well as Service Fees (if any) related to your Booking.
2.2 Booking Confirmation/Deposit: A non-refundable deposit of 25% of the Minimum Hire of your Booking (Deposit) is payable in order to confirm your Booking plus any third party supplier deposits as applicable to your Camp Sunnystones Program. We reserve the right to increase the Deposit (acting reasonably) payable on a
case by case basis for large or School Groups, and will confirm any Deposit Amount in our Quote. Once a booking is confirmed in the name of one person, that name may not be changed or the booking transferred. For the avoidance of doubt, your Booking is not confirmed until we have received your Deposit.
2.3 Invoice: Your Booking Confirmation will be sent to the email address you provide upon receipt of the Deposit.
2.4 Balance: Payment of the balance of your Booking is due in the following instalments:
2.4.1 For Weekend Groups, prior to or upon arrival;
2.4.2 For School Groups:
(a) a second payment of 25% of the Minimum Hire is payable no later than 6 months prior the Arrival Date; and
(b) the remainder of the outstanding balance is payable at the time of check-out on your Departure Date unless otherwise stated (adjusted for the
final number of students in attendance, subject to the Minimum Hire).
If you have not cancelled your Booking in accordance with our applicable cancellation policy set out in Schedule 1, and do not show up on your Arrival Date (or otherwise notify us), we reserve the right to cancel your Booking immediately or to demand payment in full for any Services you have booked (to the extent permitted by law).
2.5 Authority to make a Booking: If you make a Booking on behalf of a third party, you warrant that you have the authority of that third party to make the
Booking on his or her behalf and that that third party has read and accepts these Terms. You are liable for making payment of any Booking you have made irrespective of the name in which the Booking is made and related Additional Costs. You must compensate us for any losses we suffer as a result of any conduct of that third party in breach of these Terms as if that third party were a party to these Terms.
2.6 Booking details: You must ensure the accuracy of all personal details provided to us by you in relation to any Booking.
2.7 Bond: Upon arrival, Weekend Groups must pay a $1,000 cash bond which is refundable after your Departure Date subject to deduction for any Additional
Costs incurred, loss or damages caused or contributed to by you (or your employees, contractors, invitees and guests) during your Camp Sunnystones Program and/or Services (not applicable to School Groups).
2.8 Additional conditions: Unless otherwise agreed by us expressly in writing by reference to this clause, these Terms will prevail over, and we will not be bound by, any conditions (express or implied) added or provided by you.
2.9 Price Variation: Subject to your rights at law, we reserve the right to vary the price payable by you to us (Price Variation)to account for the cost of any
Additional Services.
2.10 GST: Unless otherwise stated, all prices exclude GST.
2.11 Payment method: You must make all Payments by direct credit to the bank account nominated by us or as otherwise notified to you in writing. Details are available on request.
2.12 International transactions: We reserve the right to pass on any fees levied on us by financial institutions for international transactions.
2.13 Pre-existing medical conditions: You acknowledge and agree that you participate in all Camp Sunnystones Programs and/or Services entirely at your own risk and it is your sole responsibility to consider and manage any pre-existing medical conditions which may affect your ability to participate in certain activities you wish to
book. For School Groups, these obligations are solely the responsibility and liability of the School.
2.14 Special requests: You are liable for any costs incurred by us to assist with special requests. We will provide you with a separate quote in writing for the costs of arranging such special requests. Special requests are subject to availability and the ability of the third party supplier to deliver such special requests and we are not liable for any special requests which third party suppliers fail to deliver to you.
2.15 Warranties: You warrant that:
2.15.1 if you have booked a Camp Sunnystones Program, you/your group are and will be fit and healthy enough to fully participate in all activities included in your Camp Sunnystones Program;
2.15.2 any information you have provided us with respect to your booking is accurate.
3. YOUR CAMP SUNNYSTONES PROGRAM
3.1 Your obligations: While participating in one of our programs you must:
3.1.1 adhere to the Campsite Requirements set out in Schedule 2 (to the extent applicable);
3.1.2 follow meet up times provided by us, by a third party on our behalf or any other relevant person in connection with your Camp Sunnystones Program activities (to the extent reasonably practicable);
3.1.3 if you break away from the group for any reason (including medical reasons or otherwise) or if you do not appear at a specified departure point on time, catch up with the group at your own expense.
Camp Sunnystones - Terms + Conditions - December 2020 2
3.2 Breach of your obligations on Tour: In the event that you breach any of your obligations in clause 3.1 to the extent that you have done something unlawful or are uncooperative to the effect that it is affecting the other members of your Program, we reserve the right to exclude you from participating in the remainder of your Program.
4. INSURANCE
4.1 Insurance: It is your responsibility to take out appropriate insurance cover taking into account your (and your group’s) personal health, financial position, and any other factors related to your personal circumstances and your Camp Sunnystones Program (including cover for illness, injury, death, medical and repatriation expenses, loss of baggage and personal items). You must ensure your insurance covers any instances where Additional Costs are incurred due to itinerary changes related to your Camp Sunnystones Program.
5. CANCELLATION
5.1 Cancellation by you: Cancellation of your Booking and/or Additional Services, or for which you are responsible, must be made in writing. Please refer to
Schedule 1 for more details.
5.2 Refund policy when you cancel your Camp Sunnystones Program: We do not make any refunds in relation to the parts of your Camp Sunnystones Program (including but not limited to camp activities, excursions and accommodation included in your Camp Sunnyside Program) in the following instances:
5.2.1 no-shows or change of mind;
5.2.2 you arrive at Camp Sunnystones after your Arrival Date;
5.2.3 you leave Camp Sunnystones prior to your Departure Date; or
5.2.4 you opt not to participate in certain parts of the Camp Sunnystones Program during your stay at Camp Sunnystones for whatever reason.
5.3 Cancellation by us: We may, without limiting any other right we have under these Terms but subject to any applicable statutory rights, in writing or verbally cancel your Camp Sunnystones Program or a part thereof and Additional Services you have without liability to you:
5.3.1 if you fail to make a Payment on time;
5.3.2 due to a Force Majeure Event;
5.3.3 if we reasonably form the opinion, at any time prior to the Arrival Date or during your Camp Sunnystones Program, that having you participate or continuing to have you participate in the Camp Sunnystones Program or supplying any other Services you have booked to you may have a negative impact upon other guests, our business or commercial reputation or image (on social media platforms or otherwise); or
5.3.4 if we reasonably form the opinion that you are bankrupt or may be unable to pay debts as they fall due.
5.4 Refund policy: Upon cancellation by us of your Camp Sunnystones Program and/or Additional Services, all Payments for all time incurred by us in arranging your Camp Sunnystones Program and/or Additional Services and any other monies due under these Terms become immediately payable. For the avoidance of doubt, as stated in clause 2.2 above but subject to any applicable statutory rights, the Deposit and Minimum Hire are non-refundable. In addition, we reserve the right to retain, subject to statutory rights:
5.4.1 any applicable cancellation fees which may include reasonable fees for cancelling the booking as well as any additional office costs reasonably incurred as a result of cancellations made by us due to any of the events in clause 6.2 and pursuant to Schedule 1; and
5.4.2 unrecoverable costs incurred in arranging your Camp Sunnystones Program and/or Additional Services including but not limited to Service Fees.
5.5 Third party fees: Where your Camp Sunnystones Program and/or Additional Services has been cancelled due to a Force Majeure Event, we are not liable to refund you any fees we have charged you in order to pay a third party supplier (including, but not limited to, fees charged by caterers, party hire company fees) to the extent that we are not able to recover such fees from the supplier (taking into account that when you cancel a third party supplier booking, the supplier determines whether you receive a credit or a refund depending on their terms and conditions of purchase).
6. EXCLUSIONS + LIMITATIONS
6.1 ACL exception: The exclusions and limitations in this clause 6 are subject to clause 7 (Statutory Rights).
6.2 Excluded rights: All express or implied representations, conditions, statutory guarantees, warranties and provisions (whether based on statute, common law or otherwise), relating to these Terms, that are not contained in it, are excluded to the fullest extent permitted by law.
6.3 Third party service providers: We give no warranty in respect of any services that are supplied to you in relation to your Camp Sunnystones Program and/or Additional Services by a third party service provider. We are not liable for any event that may cause loss to you as a result of your using the services of third party service providers. Any warranties given by such third party service providers will be governed by the terms of supply by those suppliers to you and relevant laws.
7. STATUTORY RIGHTS
7.1 Statutory rights: Certain statutory guarantees, warranties and rights may apply to your purchase of our Services from us as provided by relevant laws but
subject to these Terms as applicable and where permitted by relevant laws.
7.2 No restriction: Nothing in these Terms excludes, restricts or modifies any condition, warranty, statutory guarantee, right or remedy implied or imposed by
common law, statute or regulation which cannot be lawfully excluded, restricted or modified.
7.3 Unfair contract: If section 23 of the ACL applies to any provisions in these Terms, any such provision(s) shall be void to the extent it is unfair within the
meaning of section 24 of the ACL.
7.4 Guarantees: Subject to clause 7.1, Camp Sunnystones does not give any guarantee, indemnity or warranty or make any representation of any kind, express or implied, with respect to the supply by Camp Sunnystones of any goods or services in connection with this Agreement.
7.5 Limitation: Subject to clauses 7.1 and 7.4 Camp Sunnystones does not accept liability for:
7.5.1 interference with our Services for which we are not responsible;
7.5.2 loss caused to you, your employees, contractors, students, invitees and guests (as applicable) as a result of you finding you (or your group or a group member) are unable to participate in certain activities in your Camp Sunnystones Program (due to an unexpected medical condition or otherwise);
7.5.3 loss caused due to any injury suffered by you, your employees, contractors, students, invitees and guests (as applicable), death and/or any damage to your property arising or connected with the your use of the camp facilities and our Services and you acknowledge that there are certain risks associated with
activities such as canoeing, archery, rock-climbing and accept such risks and acknowledge and agree that you, your employees, contractors, students, invitees
and guests (as applicable) participate in camp activities and use Camp Sunnystones facilities at their own risk;
7.5.4 any incidental expenses that you, your employees, contractors, students, invitees and guests (as applicable) may incur during your Camp Sunnystones Program or otherwise; or 7.5.5 loss caused by any factors beyond our control.
Camp Sunnystones - Terms + Conditions - December 2020 2
For the avoidance of doubt, it is acknowledged and agreed that for school groups Bookings, the school is solely responsible for the welfare and supervision of all students, teachers and guests for the duration of the Booking and for the purpose of duty of care and participation in Camp Sunnystone Program activities.
7.6 Our aggregate liability: Camp Sunnystones’ aggregate liability for breach of or liabilities under, in respect of and in connection with these Terms, or any
Booking or Quote related to it, as well as its duties at law and in equity (however arising) and whether in contract, tort (including without limitation negligence), under statute, under indemnities or on any other basis is limited at Camp Sunnystones’ option to:
(a) in the case of services - the supply of the services again or the payment of the cost of having the services supplied again.
7.7 Consequential Loss: In no circumstances will either Party be liable to the other or its successors in title or permitted assignees for any indirect or special or consequential loss or damage arising out of, in connection with or relating to the performance, breach, termination or non-observance of these Terms. Each Party agrees that loss of profits, revenue, goodwill, bargain, opportunities, loss or corruption of data or loss of anticipated savings however and whenever occurring, will constitute indirect or consequential loss or damage.
7.8 Indemnity: You indemnify and keep us indemnified in respect of:
7.8.1 all damages, losses, costs and expenses (including legal costs), personal injury, death and damage to property as well as any costs to repatriate (if applicable) or medical expenses that we may incur as a result of your breach or alleged breach of these Terms (or a breach by your contractors, officers, employees, agents, invitees and guests); and 7.8.2 any damages, losses, costs and expenses (including legal costs) we incur where you (or your contractors, officers, employees, agents, invitees and guests) have
injured a third party (including but not limited to your group members) or have been negligent and caused harm or damage to that third party.
8. INTELLECTUAL PROPERTY
8.1 Intellectual Property Rights: Unless otherwise expressly specified in a relevant quote, proposal or other relevant document or agreement in writing in respect of the provision of the Services, the following ownership arrangements for Intellectual Property Rights with respect to our Services, Camp Sunnystones Programs and deliverables will apply:
8.1.1 you acknowledge Camp Sunnystones’ exclusive right, title and interest in and to any and all Intellectual Property Rights embodied in or pertaining to any
Services and deliverables, including any reports, programs, presentations, guides, tip sheets, summaries, notes and associated materials and that the right, title and interest in the Intellectual Property Rights of Camp Sunnystones, including any enhancements, modifications, customisations and derivative works, shall at all times be and remain the exclusive property of Camp Sunnystones;
8.1.2 you shall acquire no rights whatsoever in or to any such Intellectual Property Rights except the rights of use for the purpose of receiving the Services as
expressly granted by and subject to these Terms; and
8.1.3 all new Intellectual Property Rights that are developed, commissioned or created by Camp Sunnystones under these Terms (including for you), will be owned by Camp Sunnystones upon creation.
9. GENERAL
9.1 Lawful purpose: You must ensure your participation in your Camp Sunnystones Program is only for lawful purposes and in accordance with applicable laws in Australia.
9.2 Binding: These Terms bind our successors, administrators and permitted assigns and your executors and permitted assigns or your successors, administrators and permitted assigns (as applicable).
9.3 Assignment: We may without notice to you assign, transfer and/or sub-contract our rights and/or obligations (in whole or in part) under these Terms. You
may not assign, transfer, hold on trust or otherwise delegate any of your rights or obligations under these Terms without our prior written consent.
9.4 New Terms: If we adopt new terms and conditions for the supply of our Services, you will be given written notice.
9.5 Force Majeure: We will not be liable for any default or delay in performing, or failure to perform a Camp Sunnystones Program or Additional Services or any other obligation under these Terms if such failure or delay (directly or indirectly or in whole or in part) is:
9.5.1 caused or in any manner arises or results from your or your officers, employees, agents, representatives, students, invitees or guest’s actions, instructions (or lack thereof) or omissions; or
9.5.2 caused or in any manner arises or results from a Force Majeure Event.
If a Force Majeure Event arises (or Camp Sunnystones’s performance of the Program or Services is affected as contemplated above), the time for performance required by Camp Sunnystones under these Terms will be extended for any period during which performance is prevented by the relevant event or conduct.
9.6 Covid-19 Special Conditions: Both parties acknowledge the uncertainty arising from the current COVID-19 pandemic, the measures taken by State and
Commonwealth Governments in relation to the emergency, and the consequential effects on daily activities (“C-19 Emergency”). If either party becomes aware that it will be unable to comply with any of its obligations on time (or otherwise provide the Services or attend on the Arrival Date, as applicable) due to binding health and legal directives or legislation relating to the C-19 Emergency, it must as soon as possible give the other party a written notice which sets out:
9.6.1 the nature and extent of the obligations affected by the C-19 Emergency;
9.6.2 the ways in which the C-19 Emergency will affect its ability to perform those obligations.
We will then, provide a proposal that the parties vary the booking to mitigate the effects of the C-19 Emergency (for example, to change dates or offer a credit note, as appropriate and at our sole discretion acting reasonably).When a party receives a notice under this clause, it must respond to the notice as soon as practicable, and the parties will attempt in good faith to reach a mutually acceptable resolution. If the parties cannot agree a mutually acceptable resolution, the time for performance required by Camp Sunnystones under these Terms will be extended for any reasonable period during which performance is prevented by the relevant C-19 Emergency (and for a reasonable period thereafter in cases where a credit note or change of Booking dates is offered). You release Camp Sunnystones from any claims, loss, damage, costs or expenses in respect of any delay or changes to your Booking arising under this clause.
9.7 Severability: Each clause in these Terms is severable and if any clause is held to be illegal or unenforceable, then the remaining clauses will remain in full force and effect.
9.8 Waiver: No failure, delay, relation or indulgence on our part in exercising any power, right or remedy precludes any other or further exercise of that or any
other power, right or remedy.
9.9 Governing law: These Terms shall be governed by the laws of Victoria, Australia and the parties irrevocably submit to the non-exclusive jurisdiction of the
Courts of the State of Victoria, Australia.
10. INTERPRETATION + DEFINITIONS
10.1 Personal pronouns: Except where the context otherwise provides or requires:
10.1.1 the terms we, us or our refers to Camp Sunnystones; and
Camp Sunnystones - Terms + Conditions - December 2020 2
10.1.2 the terms you or your refers to any person or entity that books a Camp Sunnystones Visit with us and agrees (by conduct, notice or otherwise) to be bound by these Terms, including any related company, related party, officer and authorised person of the relevant person or entity and their contractors, agents, employees, students, invitees and guests.
10.2 Defined terms: In these Terms, unless otherwise provided, the following terms shall have their meaning as specified:
ACL means the Australian Consumer Law under the Consumer and Competition Act 2010 (Cth) as amended.
Additional Cost means any additional cost applicable for Additional Services.
Additional Services means services not included in your Camp Sunnystones Program or Services (as specified in your Quote or Booking Confirmation) the price of which will be agreed on a case by case basis depending on the services requested.
Arrival Date means the date your Camp Sunnystones Program starts as specified on your Booking Confirmation.
Booking Confirmation means an email from us confirming your Booking.
Camp Sunnystones means The trustee for the Hope Family Trust ABN 89 369 703 492 trading as Camp Sunnystones of 98 Possumtail Run, Merrimu, Victoria 3340, Australia.
Camp Sunnystones Program means any Services you book to be provided from your Arrival Date until your Departure Date inclusive (as applicable to your Weekend Group or School) excluding Additional Services.
Charges means any sales tax, excise duties, customs duty, transfer duty, GST or any other taxes, duties or charges applicable in respect of the provision of your Camp Sunnystones Program.
Departure Date means the date your Camp Sunnystones Program ends as specified on your Booking Confirmation.
‘Force Majeure’ means any event or occurrence outside a party’s reasonable control, as a direct result of which the party relying on the event is prevented from or
delayed in performing its obligations under this Agreement (other than a payment obligation), and includes, provided the foregoing is satisfied:
i) a physical natural disaster including fire, flood, lightning or earthquake;
ii) a ‘code red’ or extreme weather day being declared by relevant authorities;
iii) war or other state of armed hostilities (whether war is declared or not), insurrection, riot, civil commotion, act of public enemies, national emergency
(whether in fact or in law) or declaration of martial law;
iv) pandemic, epidemic or quarantine restriction;
v) changes to applicable Laws;
vi) confiscation, nationalisation, requisition, expropriation, prohibition, embargo, restraint or damage to property by or under the order of any
Government Agency; and
vii) extreme inclement weather event resulting in a declared emergency.
GST carries the meaning as defined in the A New Tax System (Goods and Services Tax) Act 1999 (Cth).
Invoice means the online invoice issued to you (or the person making the booking) upon booking a Camp Sunnystones Program or Services as updated from time to
time if you (or the person booking) request any changes and/or Additional Services.
Intellectual Property Rights means all present and future intellectual and industrial property rights subsisting in any and all media and materials (whether now known
or created in the future), conferred by statute, at common law or in equity in relation to copyright, trade marks, designs, patents, business and domain names,
inventions and trade secrets and confidential information, whether registrable, registered or patentable, and wherever existing.
Minimum Hire means the amount calculated by us and specified on your Quote and/or Booking Confirmation and in the case of Weddings, will be the total flat rate of the weekend.
Payment means payment of any amount relating to your Camp Sunnystones Program in accordance with these Terms.
Quote means any quote provided to you setting out costs applicable to your Camp Sunnystones Program.
Services includes:
i) providing accommodation;
ii) providing equipment hire;
iii) setting up weddings;
iv) arranging camp activities including but not limited to:
 campfires;
 volley ball;
 rock climbing;
 hut building;
 bush cooking;
 bush walking;
 canoeing;
 raft building;
 archery
 geocatching; and
v) arranging third party caterers.
Website means https://www.sunnystones.com.au.
Weekend Group means self-catered weekend group bookings, catered weekend group bookings, and Weddings.
Camp Sunnystones - Terms + Conditions - December 2020 2
SCHEDULE 1
The following special conditions apply where applicable to your relevant Booking type:
Weekend Groups
Self-Catered & Catered Weekends
1. Group Numbers: The minimum number of guests per Booking is set out in the table below:
Group Type Minimum number of guests required
Self-Catered 60*
Catered 40
*We may consider, at our discretion, lowering the minimum number of guests (Minimum Hire) upon your request.
2. Cancellation: If you cancel your Booking with:
(a) 12 or more months notice – No Minimum Hire charge
(b) 8 or more months notice – 25% of Minimum Hire is charged
(c) 6 or more months notice – 50% of Minimum Hire is charged
(d) Less than 6 months notice – 80% of Minimum Hire is charged.
3. Attendance Register: The Attendance Register form must be filled in and returned to Camp Sunnystones. This register is a part of the Information Form that you will receive. If you do not receive this form please email david@sunnystones.com.au and request one be emailed to you. This form should be as
accurate as possible and amended over the duration of your stay to ensure the best possible safety in case of an emergency.
Weddings
1. Number of wedding guests: Flat rate* as per online booking system
*Note: We have a capacity of 90 guests in the homestead but allow up to 200 people onsite
2. Cancellation: If you cancel your Booking with:
(a) 12 or more months notice – No Minimum Hire charge
(b) 8 or more months notice – 25% of Minimum Hire is charged
(c) 6 or more months notice – 50% of Minimum Hire is charged
(d) Less than 6 months notice – 80% of Minimum Hire is charged
3. Attendance Register: The Weekend Attendance Register form must be filled in and returned to Camp Sunnystones. This register is a part of the Wedding
Information Form that you will receive. If you do not receive this form please email david@sunnystones.com.au and request one be emailed to you. This form
should be as accurate as possible and amended over the duration of your stay to ensure the best possible safety in case of an emergency.
Schools
1. Cancellation: If you cancel your Booking with:
(a) 12 or more months notice – No Minimum Hire charge
(b) 8 or more months notice – 25% of Minimum Hire is charged
(c) 6 or more months notice – 50% of Minimum Hire is charged
(d) Less than 6 months notice – 80% of Minimum Hire is charged
2. Attendance Register: The Attendance Register form must be filled in and returned to Camp Sunnystones. This register is a part of the Information Form that
you will receive. If you do not receive this form please email david@sunnystones.com.au and request one be emailed to you. This form should be as accurate
as possible and amended over the duration of your stay to ensure the best possible safety in case of an emergency.
Camp Sunnystones - Terms + Conditions - December 2020 2
SCHEDULE 2 - CAMP REQUIREMENTS for school groups
PROPERTY: You agree to exercise care in the use of the campsite and its equipment and to be responsible for any damage caused to the camp and its equipment. It is
the school’s (and their authorised representatives’) responsibility to ensure the facilities are not damaged throughout your stay and that prior to departure the camp is
left clean and tidy. If any furniture is moved during the stay, it must be returned to its original positioning within the camp. Please refer to the Venue Guide onsite or on
our Website.
CAMPSITE EMERGENCY MANAGEMENT PLAN: It is the responsibility of the school and its authorised representatives to read and become familiar with the Campsite
Emergency Management Plan which is available on our Website, as well as a hard copy at camp.
BEHAVIOUR: You are responsible for the conduct and behaviour of all persons onsite during the period of hire.
STUDENT SUPERVISION: It is the school’s responsibility (and its authorised representatives) to supervise students outside of guided activity times.
NOISE RESTRICTIONS: It is the responsibility of the school (and its authorised representatives) to turn off all amplified music by 11pm (Saturdays), 10pm (Sundays).
After this time noise must be kept to a minimum, failure to comply will result in a forfeit of your bond.
ALCOHOL CONSUMPTION: BYO alcohol is permitted at Camp Sunnystones (for guests over 18). It is recommended that a member of the group holds a current
responsible service of alcohol (RSA) certificate.
SMOKING: Smoking is permitted outside of the building, including the courtyard area. Cigarette butts MUST be placed in ashtrays or disposed of in a bin.
ONSITE ACTIVITIES: It is the School’s responsibility to supervise students on any Outdoor Equipment, Outdoor Play Areas and Inside all areas of the Camp Homestead.
CAMPFIRE USAGE: It is the responsibility of the School (and its authorised representatives) to gain permission from Camp Sunnystones staff if the group wishes to have
a camp fire. Camp fires must not be lit on days of fire danger including total fire ban days. Camp fires must never be left unattended and must be extinguished with
generous amounts of water. Use of campfires is entirely at your own risk.
WOOD-HEATER USAGE: You will be allocated a sufficient amount of wood for the indoor fireplaces for the duration of the stay. Use of all fireplaces and outdoor
campfires are entirely at your own risk.
ONSITE VEHICLE: Camp Sunnystones cannot guarantee that a vehicle will be onsite at all times. We recommend schools have a vehicle onsite at all times.

Payment Policy

Deposit: A 25% deposit is due at the time of booking to secure your requested dates.

Balance: The balance is due 4 weeks prior to arrival.

BOND

A $1000 cash bond is required upon arrival. It is at the discretion of Camp Sunnystones to retain any or the entire bond due to damages or failure to comply with any of the conditions stated in the hire agreement, including the appropriate cleanliness of the campsite.

Cancellation Policy

There is a minimum charge associated with each booking. That minimum charge is based on the following:

Self catered stay: 60 guests per night (2 nights)
Catered stay: 40 guests per night (2 nights)
Wedding stay: Price as stated at time of booking.

The 25% deposit is non-refundable unless cancellation is advised at least six months prior to the booking date. If cancellation is advised at least six months prior to the booking date, a 50% refund of the deposit will apply with no minimum charges.

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